Mailing Lists

Mailing lists act similar to forwards with the only difference that they offer wider possibilities such as independent end user subscription, message and subscription moderation, archiving and more.

The mailing list solution available in the control panel is the popular EZMLM/IDX MAILING LIST MANAGER. For comprehensive information on EZMLM, see EZMLM FAQ.

To create a mailing list:

1. Click New Mailing List on the Mail Manager page:
2. Fill in the form that appears:

   

   • E-mail address: the name of the mailing list that all mail will be forwarded from to subscribers. You can enter only a new e-mail address. If you need to use an existing address, first delete the resource that uses it.
   • Comment: a comment that will help you identify this address among other mail resources, if needed.
3. Click Submit and agree to additional charges if any.

For specific details on how to configure your mail list, please read documentation at www.ezmlm.org

Managing Your Mail List Subscribers

The number of subscribers shows in brackets in the mailing list Properties column.

To add subscribers to a mailing list:

1. Click the Subscribers icon in the Properties section.
2. Enter subscriber's email address in the Add subscriber field. To add several subscribers at once, enter their e-mail addresses separated with line break in the Batch subscribers creation field:

   

3. Click Submit.

To remove subscribers from a mailing list:

1. Click the Subscribers icon in the Properties section.
2. Click Delete next to the subscriber to delete subscribers one by one or the Delete icon in Remove all subscribers.

Sending Messages to Mailing List Subscribers

To send a message to a mailing list, send the newsletter to the mailing list e-mail address using WebMail or any mail client such as Outlook Express.

Managing Your Mailing List Moderators

Moderators approve of message posts and requests for subscription. Individual moderator's addresses are kept secret, even from other moderators. The total number of moderators is displayed in brackets in the mailing list Properties column.

To add a moderator to your mailing list:

1. Click the Moderators icon in the Properties section.
2. Enter moderator's e-mail in the field:

   

3. Click Add.
4. Repeat steps 1-3 if necessary

To remove a moderator from your mailing list:

1. Click the Moderators icon in the Properties section.
2. Click the Delete icon next to the moderator

There can be several moderators, both for messages and subscription:

• Message moderators allow messages to be sent to the mail list. The message will be passed on to the mailing list subscribers only if a moderator approves it.
• Subscription moderators allow people to join the list. If at least one subscription moderator approves the request, the user address becomes a subscriber.

As a rule of thumb, most lists use the same addresses for both functions.

Adding Mailing List Trailer

Message trailer is a uniform text added to each message. Typically, it contains instructions on how to unsubscribe from the list and similar information for subscribers. There can be only one trailer for all messages within one mailing list. Message trailer can edited at any moment.

To add a message trailer:

1. Click the Trailer icon on the Mail Manager page.
2. Enter the text that will be added to each of your subscribe messages:

   

3. Click Submit.

To remove a message trailer, delete the text and click Submit.

To remove a mailing list, click the Trash icon in the mailing list's Properties section.